Division Office Manager

Title: Division Office Manager Salary Range: $2,300 - 3,163 per month Contract Term Length: Not Applicable Standard Hours: Varies Work Location: On-Site FLSA Status: Non-Exempt College: Bluegrass Community & Technical College Campus Location: Bluegrass C&TC Department: Multiple Job Summary The Division Office Manger provides administrative and budgetary support for an academic division within the college.
Job Duties: 1.
Prepare semester contracts for adjuncts and full-time faculty overloads.
Distribute and collect new hire paperwork for adjuncts, including verifying documents.
2.
Track departmental budget and order departmental supplies.
Primary cardholder for the division (responsible for pro-card edits and paperwork).
Enter travel reimbursements and purchasing vouchers.
3.
Perform general administrative support duties for the division (e.
g.
attend division meetings and prepare minutes, room reservations in ASTRA, order toner and paper for printers, place printer service calls, place IT work orders, etc.
).
4.
Data entry – attach instructor names to classes in PeopleSoft.
5.
Serve as receptionist (greeting students, answering student questions, answering the phone, etc.
).
6.
Provide guidance and support to faculty and adjuncts as needed (e.
g.
password resets, questions about verifying attendance, entering grades, posting cancelled class signs, etc.
).
Minimum Qualifications: Associate’s degree and one year of related experience, or equivalent.
Preferred Qualifications: • Excellent computer skills • Good verbal and written skills • Attention to detail • Ability to multitask • Excellent organizational skills