Assistant to the Registrar's Office

Georgetown College is seeking candidates for the position of Assistant to the Registrar’s Office.
This position serves as the main customer/student services representative for the Office of the Registrar and assists the Registrar's Office in the areas of maintenance of academic records and general office duties.
This position works closely with students and faculty, other Student Services Office, including Academic Success, the Graduate Education Office, Admissions, Student Accounts and Student Life Office Established in 1829, Georgetown College is a distinguished private college in the Bluegrass region of central Kentucky, offering primarily undergraduate programs in the liberal arts, sciences, and professions.
Its single graduate program is a Master of Arts in Education.
A full range of information about Georgetown College is available at www.
georgetowncollege.
edu EXPECTATIONS OF EMPLOYEE Adheres to College Policy and Procedures Acts as a role model within and outside the College Performs duties as workload necessitates Maintains a positive and respectful attitude Communicates regularly with supervisor about Department issues Demonstrates flexible and efficient time management and ability to prioritize workload Consistently reports to work on time prepared to perform duties of position Meets Department productivity standards Is knowledgeable of FERPA and complies with FERPA policies and procedures Complies with the college’s identity theft policy ESSENTIAL DUTIES AND RESPONSIBILITIES Serves as main contact for in-person, phone and email inquiries.
Assists with preregistration and registration preparation and procedures in undergraduate and graduate programs.
Assists with drop/add procedures in undergraduate programs, including cancellations and withdrawals.
Assists with unofficial, official transcript requests and collection of student record documentation Helps maintain student records/files Processes verification requests.
Processes student advisor changes, as well as address and name changes in student data system Assists with PAWs (new student orientation.
Some weekends required Assists Academic Success with processing Dean’s List letters, probation/suspension letters.
Assists with Nexus attendance entry, under supervision of Associate Registrar for Curriculum and Program Completion.
Assists with Commencement, including preparation in advance of ceremony.
Performs other duties as assigned.
Interested applicants may apply by following the link to upload a cover letter and resume.
Review of applicants will begin immediately and resumes will be accepted until the position is filled.
As a Christian institution, Georgetown College builds community through admissions, hiring and promotion policies based on merit, qualification and character.
Georgetown College does not discriminate, either in the admission of students, hiring and promotion of employees, or in the administration of any educational policies, programs, or activities on the basis of race, color, national or ethnic origin, sex, sexual orientation, gender, gender identity, age, disability or veteran status.
The college is committed to enhancing diversity in its faculty, staff and student body.
Women, people of color, members of the LGBTQ+ community, Indigenous people, and those with other or multiple historically marginalized and/or underrepresented identities are especially encouraged to apply.
Education and / or Experience - Bachelor’s degree (B.
A.
) preferred or two to three years related experience and/or training; or equivalent combination of education and experience.
Communication / Language - Requires effective oral and written communication skills, excellent interpersonal skills, problem-solving skills; basic mathematic skills, knowledge of Microsoft Word and Excel and ability to learn the administrative software systems.
Ability to read and comprehend instructions, short correspondence, and memos.
Ability to compose memos and other correspondence.
Ability to effectively present information in one-on-one and small group situations to current and former students, parents, employees of the college, and other people who make requests for service.
Mathematical - Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percent and to interpret computer generated graphs.
Reasoning - Ability to apply common sense understanding to carry out detailed written or oral instructions.
Ability to problem-solve and make judgments and decisions when faced with new inquiries, situations and circumstances.
Privacy – Ability to protect student information and records.
Certificates, Licenses, Registrations - None required Computer Literacy / General Office Equipment – Proficiency in Microsoft Office Suite, Typewriter, Scanner, Copier, Facsimile, Internet